Triand Adds Immunizations to Student Record


This feature was added in 2021 to reduce manual data entry and improve data accuracy (see MEMO # for
more information). Please note that immunizations will also appear on the student transcript that is provided to
Institutions of Higher Education for college entrance purposes.


Account Permissions
Before you can copy student immunization records from Triand into eSchool, you must have the proper
permissions in both systems.

  • Triand: To see the immunization section, you must have student permissions granted
    • 'User' has *heart icon* selected from Account Owner: 'User' can view immunization information
    • If you need your permissions changed, contact your district’s Triand Account Owner. Their
      name is listed on the District Access Information website at https://eis.ade.arkansas.gov/dai/.
  • eSchool: You must also have permission in eSchool to edit immunizations
    • To copy immunizations, you need one of the following permissions:
      • med-maint-immun with an access type of ‘W’
      • med-all-all with an access type of ‘W’
      • med-maint-medical with an access type of ‘W’
      • med-maint-all with an access type of ‘W’
    • You must also have your email address entered in the Security section of eSchool.
    •  If you need your permissions changed, contact your district’s eSchool Security Resource
      Manager, who is also listed on the District Access Information website.Any changes made in eSchool will be pulled into Triand overnight, so changes to permissions
      will not take effect instantly.


Get Started in Triand

When a student transfers to your district from another district in Arkansas, you can transfer their immunization

record directly from Triand into eSchool similarly to how other student records are transferred.


1. Navigate to the student’s record in Rollcall.

2. Scroll down to the “Immunizations” section near the bottom.

3. Click the button “Copy all immunizations from prior districts”.

    a. While processing, the button will turn gray, and the copying status percentage will display.

    b. Once successful, the wording will change to ”Shot records from all prior districts are currently showing...nothing needs to be copied".



Next Steps in eSchool

After the records have been copied, the student's immunization status must be calculated in eSchool. This can

be scheduled to run on a recurring basis (ex: every Friday) to update all students. If you need help automating

this process, please contact your district eSchool Coordinator.

  • In eSchool, navigate to Medical > All > Utilities > Validation Immunization.

Additional information regarding this process can be found in the eSchool Medical Training Guide.

  1. Navigate to the APSCN website at https://apscn.org/.
  2. Click on SMS in the navigation menu.
  3. Login (contact your eSchool Security Resource Manager for assistance logging in).
  4. Click the link “Student Management System eSchool - 20.4 Training Documentation”
  5. Scroll down to the section labeled Medical.
  6. Under Training Guide Documentation, click the “Medical Training Guide” link.